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How do you schedule your routes and keep track?

Discussion in 'Commercial Snow Removal' started by CGM Inc., Dec 20, 2008.

  1. CGM Inc.

    CGM Inc. PlowSite Veteran
    Messages: 3,598

    I just took over a company that is in business for 30 years.
    We do have 7 plows, 2 spreaders and 2-3 sidewalk crews to maintain 30 commercial sites.

    In the past everything has been scheduled and tracked in the old owners head on the go.
    Tough for me to pick up why and how he does things since everything is based on experience, etc.

    What tools do you have in place to establish routes and make sure you visited all sites and got the job done in time?

    We do have 2 way radios in place, I also started to track with a check list for each site when I get feed-back it has been plowed or salted.

    Thanks for any insight and suggestions.
  2. Stud Bro

    Stud Bro Senior Member
    Messages: 144

    have your crews radio you everythime that they finish a job you check it off your sheet and send them to the next job on your list.
  3. Young Pup

    Young Pup PlowSite Fanatic
    Messages: 5,522

    Give your crews a list of properties to do and have them contact you when finished with the list. Each crew should have it's own list. When their list gets done then they can help with the other crews. jmo
  4. CGM Inc.

    CGM Inc. PlowSite Veteran
    Messages: 3,598

    That is how I was thinking.....

    Keep the suggestions coming!
  5. naturalgreen

    naturalgreen Senior Member
    Messages: 404

    definately seperate lists and phones to call in when close to done. When first truck calls in, try and get a hold of the other trucks and see how much they have left then make it work so they get done at the same general time. Of course a couple of the guys will be beat and not want to continue past their list, bad part about list. good luck with that.
  6. BMWSTUD25

    BMWSTUD25 Senior Member
    Messages: 631

    I'd figure out a couple different routes and put the closest accounts into those routes. then on larger lots have multiple trucks. Just what I would do. then they all learn to specialize on specific lots and get quicker at those lots faster. and because you routed them in groups based on location you save drive time and expenses!
  7. CGM Inc.

    CGM Inc. PlowSite Veteran
    Messages: 3,598

    :tup: that is how I like to do it! Certain sites can only be plowed at night due to traffic and customers going in and out all day. 2 or 3 alternative schedules are needed based on amount of snowfall and time of the day.

    Do you Guys have any lists you can share?

    Appreciate all the help!
  8. ford550

    ford550 Senior Member
    Messages: 407

    This is how we do it too. Just like mowing, everyone has their own list and storm document sheets to fill out. Everyone also gets eachothers lists, so when they are finished they can start helping the other crews. I am in periodic contact with all crews via nextel two way checking to make sure time is going fast enough. It works real well for us that way.
  9. Lux Lawn

    Lux Lawn PlowSite.com Addict
    Messages: 1,137

    I put out 4 trucks for plowing each storm. Each driver plows the same area of house's each time out, we are usually all done around the same time. This seems to work out well for us.
  10. JohnnyRoyale

    JohnnyRoyale 2000 Club Member
    Messages: 2,935

    We have a binder in each truck/machine that includes a MASTER LIST of all the sites, with addresses and what we have to do there-plow/salt and or walks, with a site map of all sites in alphabetical order. Each piece of equipment is assigned a route sheet, with room at the bottom of the sheet to add additional sites as needed. Each operator fills out their form and calls me when they are about 1/2 hour to completion, when they finish, and when they get to their next site. This allows me to send a salt truck to salt the property or group of properties and track whats going on through the night-all while plowing a very small route of my own. Its alot of prep work prior to the season, but makes everyones life easier during the snowfall. Just this year we put Garmins in all of our trucks, so I dont have to waste my time giving directions all night. Hope this helps.

    BTW-who did you buy out if you dont mind me asking. I grew up in Mississauga. Just curious.
  11. MarkG

    MarkG Junior Member
    Messages: 22

    Really? Make it there responsibilty to document and submit the sheet when the night is finished. Isn't that the reason we have employees? Exactly what JohnnyRoyale is saying.
  12. MarkG

    MarkG Junior Member
    Messages: 22

    Ever use excel? Keep it simple. One column for location, another for time in, time out, comments - comments would be for plow, touch up's salt etc... Does that help at all? Don't know how to post templates sorry man.
  13. MIwinter

    MIwinter Member
    Messages: 42

    use a GPS with a route calculater, it will tell you the times, how long and estimate how long you will be plowing for you! Mine has bluetooth and when I get home and walk into living room my GPS automaticly transfers the days info to my laptop. Its very convienant, and you can get them for a couple hundred now.
  14. CGM Inc.

    CGM Inc. PlowSite Veteran
    Messages: 3,598

    Sure do...that is pretty much what I have in mind and already set-up.
    Just picking everyones brain to get better :salute:
  15. CGM Inc.

    CGM Inc. PlowSite Veteran
    Messages: 3,598

    For sure! But if you skip a site by accident we pay for it...
  16. CGM Inc.

    CGM Inc. PlowSite Veteran
    Messages: 3,598

    That sounds perfect! I let you know at some point, it is just to new to be all out there.
    PM me if you want to know.
  17. MarkG

    MarkG Junior Member
    Messages: 22

    So if you have 8 sites you go to in a night, will it do time in, time out for all the sites individually? If it does - what's the GPS your using? I'm trying to go paperless.