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signing off on plowing ???

Discussion in 'Commercial Snow Removal' started by smokin4by, Feb 8, 2010.

  1. smokin4by

    smokin4by Member
    from indiana
    Messages: 98

    we have been approached about plowing a chain of several gas stations and they have an un-usual request...at least for me. each time we plow they want us to go inside the store and have the manager on duty sign off to say we were there.

    i do not see this as a big problem if you only had one truck, but to have multiple trucks and drivers or subs doing these properties it just sounds like a huge headache.:dizzy:

    i wanted to know if anyone else does this, or has had to do this. chime in if you sub this work out too, as that may be what i end up doing. thanks in advance
     
  2. erkoehler

    erkoehler PlowSite Veteran
    Messages: 3,268

    I drop off a service ticket at each store every time I plow or salt.

    I also have them sign a copy if they are open.
     
  3. big acres

    big acres Senior Member
    Messages: 653

    Nothing unusual about it, and yes, it is a headache -and so is everything else about plowing gas stations. Do a search and read up.
     
  4. RTEnt

    RTEnt Member
    Messages: 42

    We plow for one a couple of different clients that require a service ticket when we plow. I just make sure that all of our trucks as well as our subs have some of these service tickets in their trucks. Just make sure to collect them all at the end of the storm. Guys have a tendency to loose stuff like that if you don't stay on top of it.
     
  5. Mick76

    Mick76 2000 Club Member
    from Maine
    Messages: 2,157

    Its not a big deal... in terms of liablity, it proves you were or were not there.... I do one and it covers everyones behind as long as you do your job correctly... pain yes, but really not a big deal.....
     
  6. cretebaby

    cretebaby PlowSite Veteran
    Messages: 4,162

    Make sure you charge extra for it because it will eat time.

    On salting runs it can easily take longer to get the paper signed than it takes to do the job.
     
  7. grandview

    grandview PlowSite Fanatic
    Messages: 14,609

    See if they will put up a clipboard so you can do a quick sing in for anyone of your guys who is plowing it at the time.
     
  8. smokin4by

    smokin4by Member
    from indiana
    Messages: 98

    thanks for the quick responses. i appreciate it and will see what i can get them work out with us. i like the service slip to drop off each service. i might look into that for our properties that get serviced mulitple times during an event when they are closed.
     
  9. hitachiman 200

    hitachiman 200 Senior Member
    Messages: 262

    I've tried dropping service slips but they don't always end up in the right hands if the store is not open.
    Be sure the manager makes simple arrangements for the collection of the slips,By you placing it an envolope and that all store staff are aware to put in a basket or other secured place when picked up in the morning.
    Myself and the rest of the crew always carry a digital camara and photo every lot upon departure and note the pic # on the triplicate service slip. last year one operator hooked a web cam up to his notebook and recorded everything he did.
     
  10. heather lawn spray

    heather lawn spray PlowSite.com Addict
    Messages: 1,206

    We do 4 hotels from 2 different chains. We go in. The desk clerk puts the notebook on the counter. We sign. 45 seconds. We go and plow the lot.
     
  11. snobgone

    snobgone Senior Member
    from CT
    Messages: 122

    You can always supply them with a three ring binder with your logo on it to keep your service slips in so matter who is working the counter they know where to put it. Then when it is time to pay the bills, the store manager ahs something to refer to and doesnt get amnesia about the amount of times you were there. It is really in your best interest. Helps with liability too. As long as you dont get additional non-billable requests every time you walk in!
     
  12. hitachiman 200

    hitachiman 200 Senior Member
    Messages: 262

    Only works if there open 24 hours.
     
  13. snobgone

    snobgone Senior Member
    from CT
    Messages: 122

    Good point. I am so used to them being 24/7 around here I didnt even consider it!
     
  14. Novadiecast

    Novadiecast Senior Member
    Messages: 194

    I do a 24 hour truck stop and after consulting here with everyone and I just go into the backroom myself and punch the time clock on their time cards. I have my own slot for time cards.(Have several for each piece of equipment). Has worked very well with me and allows me to rub elbows with the staff a little. I will resign them for next year without a doubt.
     
  15. smoothbore2004

    smoothbore2004 Member
    from Indiana
    Messages: 42

    Gas Stations

    Let me guess these are Speedway Gas Stations. IF so you can thank me for this one. Give me a call and i can explain all the reason's they want this done and it actually is to benifit you as a contractor. (219) 608-4665