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ny guys-how should i word a bid

Discussion in 'Commercial Snow Removal' started by cntryboymc, Sep 13, 2004.

  1. cntryboymc

    cntryboymc Member
    Messages: 53

    i was just curious-ny guys in particular,how should a commercial bid be worded?any help or sample bids would be appreciated?also what is the best way to charge for residential-per plow or per season?thanks!
     
  2. bterry

    bterry Senior Member
    Messages: 183

    Years ago we found examples on-line and modified them (a lot). We don't give out our contracts, but here's the meat of them:

    Our bid is basically a contract. We use a cover letter and a "Quote-Contract." If they like it, they sign it and it's done.

    -ID the parties
    -TERM Identify the contract length (2004-2005 season)
    -CONTRACT AMOUNT (pricing for each item offered)
    -MEASUREMENTS (who measures, we use airport)
    -SPECIFICATIONS (describe the work, area, time to complete, when to start, what's included, sketch or photo's help, etc.)
    -SERVICES NOT INCLUDED IN CONTRACT (Think long and hard here, mitigate your risks.)
    -EXTREME WEATHER (Illegal in NY to plow in a declared State of Emergency)
    -EXTRAORDINARY CIRCUMSTANCES (fuel price adjustment)
    This should give you a decent framework to use.

    As far as question 2 goes:
    If I want to gamble, I'll go to NJ or Vegas. There is enough gambling inherent to this business without gambling on how much snow we'll get. I find that customers don't like to gamble either - and they'll be angry if they pay you and we don't get any snow. Work and get paid for it, that seems fair to me.
     
    Last edited: Sep 14, 2004
  3. cntryboymc

    cntryboymc Member
    Messages: 53

    i was figuring 25-30 plows for central ny area contracts,what do you think?
     
  4. bterry

    bterry Senior Member
    Messages: 183

    That's nearly twice as many times as we (Binghamton) get to go out. Excluding salt trips.
     
  5. Mick

    Mick PlowSite.com Veteran
    from Maine
    Messages: 5,546

    Depends on the site requirements you're bidding on. For instance, in this area, with a 3" trigger, I figure a factor of twelve. That doesn't mean I'll push twelve times, it means I'll push the equivalent of 12 3" snowfalls. Some will be 3", 6", 12" etc. I just bid on a seasonal one-winter contract that wants zero accumulation and constant monitoring so they can open at 10AM till closing at 10PM. In her words "unlimited plowing and sanding" (yes I know the dangers with that). In that case, I used a factor of 30, figuring this is going to be higher than average snowfall year. For using a "factor", figure what you would charge of a minimal snowfall (say 3"), apply the factor and that'll give me a seasonal bid. Just a method that works for me.
     
  6. cntryboymc

    cntryboymc Member
    Messages: 53

    i was figuring the 25-30 plows off of what i've plowed my residential drives last year.
     
  7. Mick

    Mick PlowSite.com Veteran
    from Maine
    Messages: 5,546

    :eek: I can only wish for something like that. Last year I had seven full trips with a 3" trigger :( .