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Not just the bid, but submitting the bid.

Discussion in 'Bidding & Estimating' started by kg26, Feb 5, 2013.

  1. kg26

    kg26 Senior Member
    Messages: 300

    I am seeing a lot of forums about how to bid a lot for snow removal, or what to charge. However what I think is equally important and maybe you do as well is the way the bids are being submitted. How are you all out there submitting your bids are there any forms that any of you would will post as an example? Or are many of you just calling saying here is what I'd charge?
     
  2. ducaticorse

    ducaticorse PlowSite.com Addict
    from we
    Messages: 1,426

    Be detailed as possible. Cover everything that you can think of. No calls, everything in writing.
     
  3. Buswell Forest

    Buswell Forest PlowSite.com Addict
    from NH
    Messages: 1,668

    I print my bids out, and I use the $15 a packet business quality paper, the kind that feels thicker and "soft". I submit it inside a black folder. I try to be detailed, without making it more than 2 paragraphs. Too long will get it tossed aside. I also include a copy of my insurance binder.
     
  4. JimMarshall

    JimMarshall Senior Member
    from NW PA
    Messages: 785

    Everything in writing on professionally printed letterhead.
     
  5. Superior L & L

    Superior L & L PlowSite Veteran
    from MI
    Messages: 3,039

    More and more we are emailing quotes and contracts. In today's times people are dealing more with PDFs than fancy presentation folders
     
  6. ducaticorse

    ducaticorse PlowSite.com Addict
    from we
    Messages: 1,426

    All of my bids are submitted through email now. Way easier to deal with for both sides, and if any negotiating is to be done, you can be firm and to the point with a well thought out explanation one way or another.
     
  7. kg26

    kg26 Senior Member
    Messages: 300

    Would anyone mind showing an example?
     
  8. Buswell Forest

    Buswell Forest PlowSite.com Addict
    from NH
    Messages: 1,668

    I feel walking in and handing them something, being able to make a good first impression is WAY more effective than an Email. Emails are so easy to delete and never think about again.."Oh, I never got that!?"

    No, people still enjoy the personal touch IMO.
     
  9. MSsnowplowing

    MSsnowplowing Senior Member
    Messages: 711

    Here you go, a sample bid letter.

    Here you go in Microsoft word.
     

    Attached Files:

  10. grandview

    grandview PlowSite Fanatic
    Messages: 14,609

    This for driveways or commercials or both?
     
  11. kg26

    kg26 Senior Member
    Messages: 300

    The "oh I never got that" Is a classic.
     
  12. kg26

    kg26 Senior Member
    Messages: 300

    I can see that being a good thing.
     
  13. Laszlo Almasi

    Laszlo Almasi Senior Member
    Messages: 326

    I think a lot depends on what the potential customer (PC) prefers. I try to accomodate each with their preferred method of contact. However, I always make the initial contact in person. Meeting someone in person and having them walk the property with you will put you above the rest as long as you make the PC feel comfortable with your knowledge and they fully understand how you will ensure they will be taken care of, where you will push the snow etc. An e-mail without an initial introduction can't take the place of a good first inpression. Just my $.00002. Damned economy even kills the value of my input sometimes. lol

    http://www.plowsite.com/showthread.php?t=141197
     
  14. MSsnowplowing

    MSsnowplowing Senior Member
    Messages: 711

    Strictly Commercial, I really don't do private driveways.

    Thanks for pointing that out.

    Ready for the historic Storm? LOL
     
  15. grandview

    grandview PlowSite Fanatic
    Messages: 14,609

    Do you use this one now? If so, you have plowing starting at 3 inches but you have pricing starting at 2 inches.Magic salt,give a one liner as to what it is.Also just seems like your giving them to many options for plowing. Maybe a seasonal price and per push price. Also do you send this out as a blind bid or to someone who called? If someone called,just send out a contract with the 2 options.Just my thoughts.