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Contract Wording for Mailboxes

Discussion in 'Business Fundamentals' started by Skaggs Lawn Care, Dec 31, 2007.

  1. Skaggs Lawn Care

    Skaggs Lawn Care Junior Member
    Messages: 22

    We plow for an HOA and the new management company has asked that we put some kind of wording in our contract the amount we would pay on repairing a mailbox. The mailbox company has changed the mailed to be all welded parts, meaning it's more expensive to replace the mailbox than just replacing one part.

    What kind of wording do you use in your contract?

  2. grandview

    grandview PlowSite Fanatic
    Messages: 14,609

    Max. reimbursement 50.00!
  3. LoneCowboy

    LoneCowboy PlowSite.com Addict
    Messages: 1,760

    You hit it, you replace it or repair it back to it's original state.
    That's not unreasable, after all, you did hit it.
    It should be back to it's condition before the season started.

    I don't see why that needs contract language.
  4. grandview

    grandview PlowSite Fanatic
    Messages: 14,609

    You have to be careful about "original" condition if it's 5-10 yrs old and hit it you shouldn't have to pay the full amount. You may have to take a picture of each mailbox before you start for proof in case you do hit it.
  5. Skaggs Lawn Care

    Skaggs Lawn Care Junior Member
    Messages: 22

    The problem is not that we won't replace the mailbox if damaged --- the point is the mailboxes in this particular neighborhood are all parts are welded. Before, we could just get the paperbox and replace it or whatever part we needed. Now we are talking $300 mailboxes because all the pieces are welded now. Instead of replacing just the part, it would be $300.

    We are not going to be spending $300 per mailbox because the manufacturer decided that all the parts are welded.
    Last edited: Dec 31, 2007
  6. exmark1

    exmark1 PlowSite.com Addict
    Messages: 1,320

    If your worried about paying $300.00 per box I got a crazy idea... DONT HIT THE MAILBOXES!
  7. Skaggs Lawn Care

    Skaggs Lawn Care Junior Member
    Messages: 22

    EXMARK1: You are missing the point. I thought I could get some good advise on this site instead of some stupid answer..

    Let me explain it to you this way --- Do you or anyone have contract language you use for damage for mailboxes?

    I have searched the internet and found some helpful information.
  8. Mick

    Mick PlowSite.com Veteran
    from Maine
    Messages: 5,546

    I've never seen anything in any contract covering damage to mailboxes. I'd just figure this to be included with any damage - you will reimburse the owner for damages, whether by repair (such as reseeding grass) or money (such as damage to a structure or cars). They are entitled to be reimbursed for damage to their property, regardless of value or perceived value. What I mean is this would be similar to saying you're not going to pay to fix a Maserati because they could have been driving a Ford Eclipse. The fact that their mailbox costs more to repair than others does not relieve you of responsibility for damage done to it.

    Not trying to be argumentative. Just that that's how I see it - you're responsible for damage to their property regardless of unrelated circumstances.
  9. Skaggs Lawn Care

    Skaggs Lawn Care Junior Member
    Messages: 22

    We have always repaired the mailboxes in the past. I'm just looking for language to put in a contract.

    I searched the internet and found that municipalities state: Mailboxes installed along roadway are at the risk of the homeowner.

    Some cities reimburse the homeowner $25 - $50.
  10. powerjoke

    powerjoke PlowSite.com Addict
    Messages: 1,341

    i am with you Mick

    ya break it,....... ya buy it. LOL
  11. powerjoke

    powerjoke PlowSite.com Addict
    Messages: 1,341

    are we talking about "group" mail boxes or individual mailboxes on the side of the roads that the HOA owns?

    if it is individual on the side of the road an they are worried about the snow coming off the blade TUFF SHTI! unless a truck back's into one it's thier baby

    my companie plows 40 miles of road for the neighboring county and are on call for our town of 10,000pop and i will not repeat WILL NOT replace amailbox because of snow rolling off the plow........,just like i don't clean the entrance of every driveway on that road
  12. fordzilla1155

    fordzilla1155 Senior Member
    Messages: 127

    Mailboxes make great plow stakes...
  13. qualitylawncare

    qualitylawncare Senior Member
    Messages: 502

    Wording... "We break your mailbox, we will replace at full value".

    Unless you are winging off a tri-axle, there isn't any reason to hit/damage mailboxes. :nono:
  14. Gicon

    Gicon Senior Member
    from MA
    Messages: 989

    I like the cap on Max Reimbursemnt. Or the company will repair with something equal to but not better than....
  15. QuadPlower

    QuadPlower PlowSite.com Addict
    Messages: 1,056

    Do you plow the streets or just the driveways?

    If you plow the streets I would use wording like "not resposable to damage to property caused by normal snow removal operations such as snow discharging from the blade"

    If you plow just the driveways then snow discharge did not break the mail box, you backing or driving into it did. In that case I would say "Replacement cost not to exceed $300.00 per occurance." If you are not doing it yourself, then anyone could come and charge them over that amount and you would be screwed. If they cost $300 then that is what you pay.

    If you have employees, I would explain to them the situation also. Make dang sure they don't hit them.

    Mick said it best. Not your fault they have expensive taste. It is your fault to fix it if you break it.